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1. Meeting called to order at 5:40 pm

1. Present: Ken Findeisen, Masako Cordray, Jeff Giesea, Pam Hayes, Milton Vedder, Val Dieguez, Gail Pickholz, Romylynn Cunanan, Susan Pirsch

2. Approval of June 9, 2012 Minutes

1. Motion by Pam to approve; Masako seconded; all in favor

3. President’s Report for annual meeting

1. Submitted application on March 8, 2012 for 501(c)(3) for non-profit status as a church

1. Copies of application available for perusal
2. IRS has questions about application so it is in a pile for review

2. April 2012 Sesshin

1. Few participants
2. Having it was questionable but it happened
3. Five full time participants and three part time

3. September Sesshin

1. Eleven participants

4. Zazenkai

1. Held eight so far in 2012 with one more in December

5. Weekly sittings

1. Going well
2. Monday Jikijitsu schedule working out well
3. Monday attendance is getting smaller

6. Rinzai Zen Mission- Ken talked about community forming between MZ and RZM

1. Samu is held 2nd Sunday of each month

1. Mission is happy to have our help and to have so many come
2. Grateful for our help with parking at Obon
3. Rummage sale on 11/11 from 8 am to 2 pm

1. Help needed for set up at 10 am on 11/10
2. Items and baked goods needed

4. Treasurer’s Report

1. See attached

1. Running in the red each year

1. Finance committee addressing annual shortfall

2. Now have sixteen paying members (four are off island)
3. Request to purchase support cushions

1. Approval for $180 given

5. Finance Committee

1. Jeff reported on June meeting

1. Cannot ditch storage since there are too many things in it
2. Following up from June 9 meeting, committee looked at the relationship between what we pay and what the Sangha does and at the model we are using: “pay as you go.”

1. Discussed thinking about the contribution as a commitment to support the Sangha and what it provides
2. Various models for annual fee looked at
3. Everyone at meeting supports the idea of an annual fee increase that actually pays for the Sangha and what it provides.

1. Milton offered that if fifteen people paid $480 a year the expenses would be covered but he wasn’t ready to commit to that figure and asked for more time to work on the details.
2. Val asked if everyone could afford it and went around the room. All agreed a monthly contribution of $40 was feasible. Val offered to phone the people who were not present to ask them if that amount was doable.
3. Masako asked that the committee meet again and create some models that the Sangha could look at and decide how to proceed. A lower annual fee needs to be looked at as well for those who are unable to support at a higher level of payment.
4. All were in favor of looking at a way to shift from a “pay as you go” model
5. Finance committee to look at more details and come back to the Sangha with some strategies.
6. Jeff to send a proposal out by email to Sangha to get a sense of who would commit and to begin a discussion with those who were not at annual meeting

6. Directors

1. Susan, Greg and Patti to continue as Directors with terms to expire in 2014
2. 2012-2013 Board:

1. Ken Findeisen, President (Ex. 2013)
2. Patti Gould Vice President
3. Milton Vedder, Treasurer (Ex. 2013)
4. Susan Pirsch, Secretary
5. Masako Cordray, Director (Ex. 2013)
6. Greg Westcott, Director
7. Val Dieguez, Director (Ex. 2013)
8. Pam Hayes Director (Ex. 2013)
9. Jeff Giesea Director (Ex. 2013)

7. Tabled discussion of leadership schedule until January meeting
8. Rohatsu schedule:

1. Monday 12/3 to Friday 12/7 every eve from 5:30 to 7 PM
2. Saturday Rev. will conduct Jodo-E morning service then we will have Zazenkai

9. Sangha party at Ken’s on 12/8 following Zazenkai
10. Meeting adjourned at 7:15 pm